Executive Assistant to Portfolio Managers

Join Schonfeld, a leading global investment firm, as an Executive Assistant supporting a dynamic team of Portfolio Managers in Bali. This is a unique opportunity to work in a fast-paced, high-impact environment while enjoying the vibrant culture and lifestyle of the island. As an Executive Assistant, you will be the backbone of our team, providing exceptional administrative and logistical support to our Portfolio Managers. Your role will be crucial in ensuring smooth operations and strategic execution, all while being part of a diverse and inclusive workplace.

In this role, you will handle a wide range of responsibilities, from managing schedules and coordinating meetings to preparing presentations and managing travel arrangements. You will also be responsible for maintaining and updating our firm's databases, ensuring all information is accurate and up-to-date. This position offers the chance to grow within a reputable organization, with opportunities for professional development and career advancement.

Schonfeld is committed to fostering a culture of excellence and innovation. Located in the heart of Bali, our office provides a perfect blend of professional and personal growth. We are looking for a highly organized, detail-oriented individual with excellent communication skills to join our team in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung.

📋 Tanggung Jawab Pekerjaan

• Manage the schedules and calendars of Portfolio Managers, ensuring all appointments and meetings are efficiently coordinated.
• Prepare and distribute meeting agendas, minutes, and follow-up materials to ensure effective communication and decision-making.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, for Portfolio Managers and their guests.
• Assist in the preparation of presentations and reports, ensuring all materials are accurate and professionally presented.
• Maintain and update our firm's databases, ensuring all information is current and easily accessible.
• Handle administrative tasks such as expense reports, invoicing, and general office management.
• Provide exceptional customer service to internal and external clients, ensuring all inquiries are promptly and professionally addressed.
• Support the team with any additional projects or tasks as needed, demonstrating adaptability and a strong work ethic.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Assistant, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a financial or investment firm.
• Proficient in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse team.
• Detail-oriented with a keen eye for accuracy and a commitment to maintaining high standards of quality.
• Familiarity with investment management software and databases is a plus.
• Ability to work in a fast-paced, high-pressure environment with the ability to adapt to changing priorities.

🛠️ Keahlian

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